Also called a “lightning round”, the 3 P’s meeting agenda is used for stand-up style meetings. They are a great way to ensure:
- The team is in sync and on track
- Feedback – a 3 P meeting is an opportunity to recognize progress, accomplishments, or give constructive feedback if needed
- Clarity of goals and priorities
- Engagement – opportunity for employees to show their work
- Use frequently – Many teams use daily. At the minimum use weekly.
- Be consistent – if you use frequently your team will be less resistant as these will become the norm.
- Don’t solve problems during the meeting – Identify problems then assign team members to work on the issue and provide an update at the next meeting.
- Keep it short – give each team member a very short time – no more than 5 minutes, preferably a minute or less, to provide their update. This not only focuses the discussion but also develops employees to be succinct and deliver clear messages.
How – each team member takes less than 5 minutes to give a status update, preferably on a specific project. If working on separate projects there should be clarity as to how these projects relate to one another. Their updates include:
- Progress – specific progress that has been made since last meeting.
- Priorities – what he/she will be working on before the next meeting.
- Problems – any roadblocks / obstacles they’re having. (Reminder – this meeting is NOT to resolve these issues but to bring them to the table to be resolved outside of the meeting.)